Employee Benefits

Mobile reimbursement based on original/actual supporting documents would be as follows:

No.	Grade-wise	Mobile plan	Data card
1	Grade 6 & above	Rs.399/- per month	Rs.100/-
2	Grade 5 & below	Field staff with Rs. 299/ pm	Rs.100/-
3	Grade 5 & below	Office staff with Rs.299/- pm	Rs 100/-

In case of monthly billing exceed the above limit, it must be supported with reporting manager/HOD’s approval, prior to forwarding to HO (Gurugram) for payment.

With this policy in effect, employee would be responsible to ensure that communication channel must be on an active mode i.e. 24X7 - meeting the business needs in time and bill will approved accordingly.

Imprest amount/card to employees

Definition:

It is an amount provided to an active employees on payroll of VINSUM/Third Party, to meet expenses exclusively towards official purposes only. It is implied an employee need to use this amount with their best ability, suited to a situation and exhibiting their engagement with the company.

Eligibility: Grade-wise matrix as below:

Functional Title	Level of Responsibility & Accountability	GRADE	Entitlements (INR)
Board of Director	Directors	9	-
Corporate Management	ED/MD/CMD	8	-
Corporate Team Leader	VP/Sr. VP	7	-
Higher Management Level	Dept Head/Business Head	6	-
Middle Management Level	Senior Manager/Manager	5	5000
Lower Management Level	Assistant Manager/Associate Manager	4	3000
Supervisor Level	Supervisor/Executive/Supply-Chain-Analyst	3	2500
Support Level	Assistant	2	2000
Skilled (on third party payroll)	Coordinator	1	1500
Semi-skilled (on third party payroll)	Support staff/ Loader/Housekeeping	1a	1000

· In case of promotions, an employee need to fill-up new form to avail the new eligibility.

· Exception to above, although the approval is must as per form, in certain case final approval would be at the discretion of the Management decision.

Procedure to Claim

1. Imprest form available online need to be duly fill-in by an Employee and post approval from Reporting Manager and HOD, to be submitted with HR Dept.

2. HR Dept after perusal will forward to Account Dept to process further.

3. Employee will be responsible to maintain proper balance of fund with themselves, by submitting expense sheet with supporting documents on monthly basis, by 5th of every month to Accounts Dept.

4. Accounts Dept will credit the staff account by 10th of every month.

5. Any claim highlighted with discrepancies will lead to discontinuation of this facility/arrangement done.

Settlement of Claim

In case of separation i.e. voluntary or in-voluntary, an employee has following options to settle the imprest account:

Option 1 – An employee must settle his/her account with 100% settlement with Accounts Dept, providing necessary supporting documents and exit forms will be signed accordingly.

Option 2 – Company will recover from the full & final settlement computed.

Conveyance expense for official purpose:

Adherence to company policy, an employee is required to submit the details with supporting documents (Visit report/Official purpose) in prescribed format within 7 days of tour done. Approval from reporting manager is MUST.

Should the conveyance expense for official purpose is not in accordance to company policy, need to be approved by HOD/ Business Head.

Payment will be processed against the original supporting documents, wherever applicable, and at discretion of Finance & Accounts Dept.

Disablement / Death:

Any payments due as a result of partial disablement / total disablement / death - will fall under the applicable Group Medical/ Accident Insurance policy in accordance with the terms and conditions of the policy.

Mobility

As part of your employment letter, while your services are to be performed primarily at the Company’s office agreed during the appointment, you acknowledge and agree that the nature of your duties may also require you to travel on Company’s work or assignments. You also agree that you are liable to be transferred to any of the Company’s offices in India.

Employees may be required to travel to other VINSUM India offices / warehouses/ locations for short term work. These visits may involve:

Meeting with VINSUM Colleagues:

Familiarizing themselves with VINSUM systems and processes;

Discussing standards and methodologies for working in the future

Business meeting or training;

Meeting and being introduced to clients.

In such situations, the company will pay for the employee’s business costs, flights, hotel accommodation, transfer cost, local transport, and food as per the Company travel policy.